Project Calendar

A project-scoped calendar with built-in backlog planning — drag unscheduled issues onto dates to schedule them in seconds

What is Project Calendar? Back to top

The Project Calendar provides a calendar view scoped to a single Jira project — only issues belonging to that project appear on the calendar. Compared to the global calendar, it has a simplified toolbar with no calendar management controls, purpose-built for working within a single project.

Where to find it: Open any Jira project, then look for Calendar in the project's top navigation bar (the tab row containing Summary, Timeline, Board, Calendar, List, etc.). If you don't see it there, check under the More dropdown menu — it may appear as "Flexible Calendar". If it's not listed at all, a Jira administrator may need to enable the app module for your project.
Project navigation showing Calendar tab and Flexible Calendar under More menu

The Project Calendar is ideal for:

  • Sprint planning — schedule stories and tasks onto specific dates
  • Release tracking — visualize milestones and deadlines within a project
  • Team scheduling — see who is working on what and when

Calendar Selector Back to top

If your project has multiple calendars configured (for example, one calendar using "created" dates and another using "due dates"), a dropdown at the top of the Project Calendar lets you switch between them.

Each calendar can use different date fields, giving you multiple perspectives on the same set of issues. For instance, you might have:

  • A Due Date calendar showing when issues are due
  • A Sprint Date calendar showing sprint start and end dates
  • A Created Date calendar showing when issues were filed
Tip: Calendars are configured in the global Managing Calendars view. All calendars that you have access to and whose event source (project, filter, or JQL) references the current project will appear in the Project Calendar dropdown.

Calendar Views Back to top

The Project Calendar supports the same views as the global calendar (except Timeline, which has its own module):

  • Month — overview of the entire month
  • Week — 5-day work week with hourly time slots
  • All Week — full 7-day week without time slots
  • Day — single day with hourly time slots
  • Basic Day — single day as a simple list without time slots
  • Agenda — a flat chronological list of upcoming events
  • Quarter — three-month overview for long-range planning

Events display the same rich information as the global calendar: issue type icons, status lozenges, assignee avatars, and priority icons. You can drag and drop issues directly on the calendar to reschedule them — the underlying Jira date field updates automatically.

Backlog Planning Back to top

This is the standout feature of the Project Calendar. The Issue Planner panel lets you drag unscheduled issues from your project backlog directly onto calendar dates.

Project Calendar with Issue Planner panel showing unscheduled issues ready to be dragged onto calendar dates

How to use the Issue Planner

  1. Click the "Plan Issues" button in the toolbar (top right of the calendar)
  2. A panel opens on the right side showing unscheduled issues from the project — issues that do not yet have a value in the calendar's date field
  3. Each issue in the panel shows: issue type icon, issue key, summary, and status
  4. Use the search/filter bar at the top of the panel to find specific issues
  5. Drag an issue from the panel and drop it onto a calendar date to schedule it
  6. The issue's start date field is automatically set to the date you dropped it on
  7. If the calendar has an end date field configured, you can resize the event on the calendar to set the duration
  8. The panel updates in real time — scheduled issues are removed from the unscheduled list
  9. Click "Plan Issues" again to close the panel when you are done
Fast scheduling: This workflow makes it easy to schedule an entire sprint's worth of issues in minutes. Simply open the planner, drag each issue onto the appropriate date, resize to set duration, and you are done.
Date field required: The Issue Planner only works when the calendar is configured with a writable date field (such as Due Date or a custom date field). If the calendar uses a read-only field (like Created Date), you will not be able to drag issues onto dates.

Use Cases Back to top

Sprint Planning

Open the Issue Planner, filter for stories in the upcoming sprint, and drag them onto the appropriate dates. Resize events to reflect estimated duration. Plan an entire sprint in minutes.

Release Tracking

Visualize release milestones, deadlines, and blockers on the calendar. Use the Month or Quarter view to see the big picture and identify scheduling conflicts early.

Team Coordination

See who is working on what and when. Assignee avatars on each event make it easy to spot overloaded team members or gaps in coverage across the project timeline.

Deadline Management

Quickly spot overdue or upcoming items. The calendar view makes it immediately obvious when due dates are clustering together or when deadlines are at risk.

Back to top

Next Steps

  • Managing Calendars — create, configure, and manage calendars with custom event sources and permissions
  • Export & Import — share calendars via ICS, JSON, embedded views, or import external calendars

Need Help?

If you have questions about the Project Calendar or backlog planning, contact our support team.

Contact Support