Documentation for Flexible Calendar for Jira

• Step 1 - Click "Add Calendar" in the upper right corner of the screen, then choose create.
• Step 2 - Enter required information about your Calendar:
  • Name - The name of your calendar will be used when displayed in the list of calendars, when searching, and so on
  • Color - Events or Issues on the calendar will be painted in this color
  • Basic - in this mode, it is possible to display and create only custom events
  • Project - in this mode, you can select a specific project to display tasks
  • Filter - creating a calendar via the Jira filter
  • JQL query - creating a calendar via the JQL query
  • Issue Fields - JIRA fields that should be displayed on issue card
  • Start - (Start day field of Jira task - can be Jira system or custom field)
  Select an editable start date field to have the ability to drag and drop tasks
  • End -(End day field of Jira task - can be Jira system or custom field) if it is empty then any task will be displayed for a duration of one day.
  Select an editable end date field to have the ability to drag and drop tasks
  • Depending on start and end date fields type (date only or date time) events will be scheduled as All Day or not
• Step 3 - Click Create.

• Step 1 - Click "Add Calendar" in the upper right corner of the screen, then choose add existing.
• Step 2 - Select existing calendar from the list (all the calendars to which you have permission are displaying)
• Step 3 - Click Add.
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• Step 1 - Click "Add Calendar" in the upper right corner of the screen, then choose "Subscribe to external calendar.
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• Step 2 - Enter required information about your Calendar:
  • Name - The name of your calendar will be used when displayed in the list of calendars, when searching, and so on
  • ICS Feed Url - The Url to external calendar
  Events will be pulled from an external calendar each 10 minutes
  • Color - Events or Issues on the calendar will be painted in this color
• Step 3 - Click Create.

• Step 1 - Click the three dots to the right of the calendar name to which you want to create new event type
• Step 2 - Open "Event Types" tab.
• Step 3 - Click "Add new Event" button.
• Step 4 - Enter required fields:
  • Name - The name of Event Type
  • Icon - Icon of Event Type
  • Reminder - Select a time before which event participants should be notified about event start
• Step 5 - Click Create.

• Step 1 - Double-click on the calendar day block
• Step 2 - Select the calendar on which the event will be created.
• Step 3 - Type the name of your Event will be used when displayed in calendar.
• Step 4 - Select the type of event you'd like to add from the Type drop-down.
• Step 5 - Choose if it should be All Day event or not.
• Step 6 - Specify the start and end dates for your event.
• Step 7 - Select users who participate in the event.
• Step 8 - Click Create.

• Step 1 - Double-click on the calendar day block
• Step 2 - Select the calendar on which the event will be created.
• Step 3 - Type the name of your Event will be used when displayed in calendar.
• Step 4 - Select the type of event you'd like to add from the Type drop-down.
• Step 5 - Choose if it should be All Day event or not.
• Step 6 - Specify the start and end dates for your event.
• Step 7 - Select users who participate in the event.
• Step 8 - Select recurrent mode from "Repeat" dropdown.
• Step 9 - Specify recurrence rule.
• Step 10 - Click Create.

Group Tasks by Project

Group Tasks by Issue Type

Group Tasks by Assignee

• - In order to drag and drop events in timeline view, you need click on it firstly
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• - You can change scope of timeline view by clicking + and - buttons at the right of calendar header
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• - In order to create new events on the timeline view click the three dots to the right of the calendar name and select "New Event"
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• Step 1 - Click on "Views" dropdown on the top right corner
• Step 2 - Select Agenda.

• Step 1 - Click the three dots to the right of the name of calendar to which you want to restrict access
• Step 2 - Click Edit button.
• Step 3 - Open "Permission" tab.
• Step 4 - Choose a user or group for which you want to grant access.
  • ADMIN permission
    • All possible actions are allowed
  • USE permission
    • All possible actions are allowed except calendar edit and new event types creation
  • Read Only permission
    • User will be able to view existing events/issues. No any other actions are allowed in this mode (edit, delete, move, etc...)
• Step 5 - Click edit.

• Step 1 - Click the three dots to the right of the calendar named for which you want to create a quick filter
• Step 2 - Click "Configure quick filters".
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• Step 3 - Enter required fields:
  • Name - The name of Quick Filter
  • Condition - JQL condition
  • Share with other users - Select if other users can use this quick filter
• Step 4 - Click Save.
• Step 5 - Click checkbox near the filter name in order to have possibility to apply this filter to the calendar.
• Step 6 - Click close.
• Step 7 - Apply quick filter by clicking on it.
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• Step 1 - Click Export button on the top right corner
• Step 2 - Select calendars to export.
• Step 3 - Select period.
• Step 4 - Click "generate calendar" link.
• Step 5 - Copy link and import it to Google, Apple, your phone, and many other calendars app.

• Step 1 - Go to the Jira Dashboard
• Step 2 - Click "Add Gadget" button on the top right corner .
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• Step 3 - Click on "Load all gadgets" link if "More gadgets available" popup appears.
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• Step 4 - Find "Flexible Calendar" gadget and click "Add Gadget" button.
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• Step 5 - Configure new gadget:
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  • Calendars - Select calendars that should be displayed
  • Scope - Calendars scope
  • Weekends - display weekends on the calendars or not
  • Refresh Interval - How often you would line this gadget to update
• Step 6 - Click Save

• Step 1 - Go to the "{jiraUrl}/secure/CalendarWorkingDaysConfiguration.jspa"
• Step 2 - Select days that are working (saves automatically on click).
• Step 3 - Specify work day start and end hours (click "Update working hours" button to save changes).