Conditional Colors

What Conditional Colors Do Back to top

By default, a Jira issue takes the color of its calendar. A conditional color rule overrides that when the issue matches a condition — Status = Blocked → red, Priority = Highest → orange, Due date < today() → dark red. Rules make problem issues jump out of a busy month grid.

• Rules apply to Jira issues only — custom events always keep their calendar's color.
• Rules are app-wide, not per calendar: an enabled rule recolors matching issues on every calendar you can see — on the hub, on space pages, and in page macros.
• Rules are evaluated top to bottom — the first matching rule wins. The order is shared by everyone, so precedence means the same thing for all viewers.
• Whether a rule is turned on is personal: each user toggles rules for their own view.

Creating a Rule Back to top

1. In the toolbar, open the Conditional Colors dropdown and choose Manage conditional colors.
2. Pick a color and give the rule a name.
3. Build the condition: choose a field, an operator, and a value. Add more conditions with Add condition, and nest AND / OR groups with Add group for logic like "Fix version is empty AND (Status = Open OR Status = In Progress)".
4. Optionally tick "Visible to all users in this workspace" to share the rule (see below).
5. Click Create.

Value pickers suggest real values from your Jira site — statuses, priorities, projects, people — drawn from the projects you can see. Text and date fields accept typed values, and date conditions support relative expressions like (+/-)nn(y|M|d|h|m) and functions such as today() + 7d.

Managing Rules Back to top

The manage dialog lists every rule you can see, each with:

• Reorder arrows — move a rule up or down. Order decides precedence (first match wins) and is global: reordering changes which color wins for everyone using those rules.
• Edit / Delete — change or remove the rule.
• Shared badge — marks rules whose creator made them visible to everyone.
• Star — pin the rule into your header dropdown for quick toggling.

Ownership: rules belong to their creator

• A private rule (the default) is visible only to you.
• A shared rule is visible to everyone on the site — each person still chooses whether to turn it on for themselves.
• Only the creator can edit, delete, or reorder a rule — even site admins cannot modify someone else's rule. Deleting a shared rule removes it for everyone who used it (the dialog warns before doing this).

Day-to-Day: the Header Dropdown Back to top

The Conditional Colors button in the toolbar shows how many rules you have active and opens a dropdown where you flip individual rules on and off. Toggles are per user — switching a rule off tidies your view without affecting anyone else. The dropdown's last entry opens the manage dialog.