Sharing & Permissions

The Three Access Levels Back to top

Every calendar has its own permission list, managed on the Permissions tab of the calendar dialog (calendar actions menu → Edit; Admin access required). Each entry grants one of three levels:

Who You Can Share With Back to top

The Subject picker on the Permissions tab searches two kinds of principals, and a third can be added directly:

• Users — individual Confluence users, matched by name.
• Groups — Confluence groups (e.g. confluence-users, a team group). Access automatically tracks the group's membership.
• Anyone on this site — every logged-in user of your Confluence site. The simplest way to publish a company-wide calendar.

The Owner

The calendar's creator is its Owner: always Admin, cannot be downgraded, cannot be removed. Everyone else's row shows a clickable access lozenge and a remove (×) control.

Changing a level, removing access

1. Open the calendar's actions menu and choose Edit, then the Permissions tab.
2. Click the access lozenge on a row to pick a different level.
3. Click × at the end of a row to remove that subject entirely.
4. Click Save — nothing changes until you save.

Deactivated users and deleted groups

If a user is deactivated or a group is deleted, their permission rows simply stop matching anyone — no access leaks. The rows remain visible in the dialog, marked "no longer available", so an Admin can prune them.

Sharing Is a Two-Step Process Back to top

1. A calendar Admin grants access to a user, group, or everyone on the Permissions tab.
2. Each recipient adds the calendar to their own sidebar via Add Calendars → Add existing (see Favorites).

You can also send a direct calendar link (actions menu → Copy calendar URL) — recipients with access see it in their Shared Calendars row and can favorite it from there. A link is a pointer, not a grant: without a permission entry it shows nothing. See Calendar Hub.

What recipients can do

• Admin — full actions menu once added: Edit, Delete, New event, permissions management.
• Use — can create, edit, and delete custom events, but not touch calendar settings.
• Read Only — can view events; every editing affordance is hidden or inert for them.

Removing yourself vs losing access

• Remove from favorite — takes the calendar out of your sidebar only. You can always re-add it.
• Permission removed by an Admin — the calendar disappears from your sidebars and from Add existing. There is no notification; admins should communicate the change.

Site Admins Back to top

Confluence site administrators have implicit Admin access to every calendar. This is a support and offboarding necessity: when a calendar owner leaves the company, a site admin can reassign shares, fix permissions, or delete the calendar.